My guess is that the Board had already approved Ramos' proposal in their behind-the-door discussions over the summer and finally had the chance to vote on it at the Aug 24 meeting.
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Returning to the subject at hand. The fact that the funding was approved only 4 days before the event leads one to wonder how much advance preparation could have been done. If the facilitator had to travel from the middle east it also raises questions about process. Did the Superintendant have the authority to approve the contract or expenditure before the board voted on it.